Building Bucklers: Officers

There’s only so much one person can do, even with an empty schedule during their waking hours.  This is just as true with guild leaders as it is any other job.  You can’t do it all by yourself, and you’ll need dependable people to share in some of the burden.  But how do you pick these people, and what should they do?

The answer to that question has many variables, and I hope to convey that with a discussion of my officer team.  Before we get started, I just want to say that without them, I’d be lost.  There was a time when I tried to do the whole thing by myself, and I started to get burnt out very quickly.  If you get nothing else out of this post, learn to delegate, or you’ll go mad trying to do everything.

Building

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–  Officers  –

In Bucklers, we have several officers; the size of your guild will determine how many you “need.”  Each officer has a specific function they provide for the guild, which we refer to as officer specializations.  Anyone can become an officer in the guild, but I only pick new officers when needed, and only if they meet the following criteria:

  • Competant individual
  • Dedicated to the guild
  • Aptitude in the specialization that is open

On the flip side of the coin, people who gain the rank of Officer can lose it if they aren’t performing the task they were put their for.  

The officer specializations are spelled out on a page similar to our charter.  Each specialization has a paragraph of information detailing its particular set of responsibilities.  Here’s an example:

The Website Administration is responsible for the moderation and upkeep of the guild website.  They will work with the other officers to maintain a website that is easy to use and has all of the appropriate information and communication ability that the guild needs.

A nice clean paragraph detailing exactly what the officer is expected to do, but not so specific as to take away from the persons individual interpretation of their office.  Here’s a list of our current officer specializations:

  • Raid Leader / Statistics
  • Recruiting
  • Oversight
  • Strategist / Raid Prep
  • Treasurer
  • Website Admin

Can you expand or slim that list down?  Sure you can, but for our guild, this particular configuration works well, and every officer was hand picked for their aptitude in their specific role.  Also, the best officers are those that want the position for the ability to help, not the ones that simply want it for the power (however limited that power may be).

 A weekly officer meeting, while not at all required, can be a helpful tool for improving guild function, troubleshooting problems, and a good laugh.  We currently hold our meetings at the conclusions of raids for approximately 30 minutes.  This gives us time to discuss the good and the bad, and also time to review the WoWWebStats for the raid.  Another idea for a time to meet would be to take your team into Wintergrasp and fish for the mats for Fish Feast while you meet.  Just make sure you don’t leave your Brewfest Pony Keg in the bank.

Simply stated, Bucklers couldn’t function anywhere near as well as it does now without the officers we have in place.  If you can get competent, dedicated, and talented individuals in place as officers, you’ll have a much better chance of success, and you won’t get burnt out as easily.

– Sam

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